Meeting called by FLA President, Janene Gorham, to follow up on open items resulting from the May 16, 2018 public FLA Trustees meeting.
9:00 AM
Gorham Residence, Forest Lane, Cumberland
Attendance: Debi Curry, Jon Curry, Janene Gorham, Liz Hamilton, Kim Higgins, Ted Ney
Absent: Paula Curcio, Ellie Schulz, Greg Schulz
Meeting opened at 9:AM
- Boat Expenditure: Brief discussion relating to expenditure of $300 towards repairs of a small boat to be converted to clear-bottom boat for use by FLA in plant monitoring activities. FLA agreed to reimburse Ed Keenan for this expense with boat to remain owned by others. Ted will write up a document to address use of this boat by FLA. Janene will have Ed get in touch directly with Ted to sign the agreement. Questions related to procedural authority for this expense resulted in a proposed $500 limit under which the President and/or Treasurer would be authorized to approve payment without the need for board approval. Expenses above $500 would require approval of entire board. Debi will draft proposed verbiage for a FLA Bylaws update to this end, to be presented and voted on at July 2018 Annual Meeting
- Public Meetings: Discussion re the need to balance public FLA meeting with those for trustees only resulted in a recommendation to amend the Forest Lake Association Bylaws to allow for three (3) public meetings per year in addition to three (3) or more meetings for trustees only. Debi will draft proposed verbiage for a FLA Bylaws update to this end, to be presented and voted on at July 2018 Annual Meetingp
- Communications: Brief discussion as to where communications concerning FOFL flier were disrupted, including scheduling, scope of distribution, and other factors were involved. Going forward, we expect that FLA trustees appointed to the newly-formed Liaison Committee will monitor and coordinate any/all Liaison Committee communications directly with trustees in general and with Debi Curry, Secretary [and communications coordinator] .
- Membership: New memberships resulting from recent FOFL activities will need to be accounted for. Opportunity for new volunteer roles and membership growth in general often follows strong community concerns. Debi discussed an ongoing need to better manage and track FLA memberships, possibly with the potential for online application & dues payment.
- Windham Grant Funds: Reiterated decision from 16 May to table our discussion of CCSWCD proposed contract to provide engineering, design, and oversight services for $6000 grant from Windham pending FLA meeting with affected road associations to plan for coordination of funds/resources.
- 319 Grant Application: Janene will reach out to Heather True of CCSWCD for details concerning roles and responsibilities leading up to the 319 Grant Application and possible funding. Trustees approved a commitment of $1000 per year for the three years following grant award, if application is approved. This would result in $3000 towards the support of grant activities including education and mitigation.
- 2018/2019 Officers: Janene reported that Ellie Schulz does not intend to continue in her role as Treasurer at the end of her term. Additional discussion as to agenda for annual meeting and nominations for trustees and/or officers is scheduled for early June.
Meeting adjourned 10:20 AM.